SU Vacancies – Personal Assistant

Website Stellenbosch University

Job Responsibilities:

  • Managing the the electronic diary. Prioritising the diary in line with the institutional and Responsibility Centre: Operations’s requirements;
  • Reacting to urgent requests and ensuring that necessary action is taken;
  • Maintaining an effective filing system;
  • Managing the extensive deadlines within the Division for institutional reporting;
  • Reception and exceptional treatment of guests/visitors;
  • Making arrangements with regards to appointments/meetings, including diary handling (prioritisation, clashes, missed appointments, effective planning for meetings, clearing time for preparation, etc.);
  • Preparing documentation, reports, and presentations;
  • Compiling and proofreading letters, memoranda, reports, and other relevant documents;

Job Requirements:

  • Organised with outstanding interpersonal relationship skills;
  • A valid code EB driver’s licence;
  • Secretarial certificate or diploma, and at least five years’ work experience in a senior secretarial / administrative position at senior management level;
  • High-level organisational ability with the proven ability to prioritise;
  • The ability to reduce conflict with various stakeholders and team members;
  • The ability to liaise appropriately with individuals at management and other levels, both within and outside the University;
  • Impeccable ethics;
  • Excellent written and verbal communication skills;
  • The ability to work in complete confidence and being discreet;
  • Proven computer proficiency in the use of the Microsoft Office package (Word, Excel, PowerPoint, OneNote, To Do, Planner and Outlook);

Job Details:

Company: Stellenbosch University

Vacancy Type:  Full Time

Job Location: Stellenbosch, Western Cape, SA

Application Deadline: N/A

Apply Here