Friday , February 23 2024

PRASA Vacancies East London – Senior Project Administrator

Website Passenger Rail Agency of South Africa - PRASA

Job Description:

To provide administrative support to the Programme Managers and provide a secretarial function to the Programme Head of the Department.

Job Responsibilities:

  • Captures all projects to produce a monthly updated Project Master Plan for submission to the Programme Head.
  • Updates Master Plan for the Region (always contains all planned projects for the year) continuously to reflect accurate and current information.
  • Manages and coordinates all functions of the Programme Head to ensure the office runs smoothly.
  • Develops and implements procedures and systems to ensure the smooth running of the office on a day to day basis.
  • Plans and organizes meetings and activities according to agreed priorities for the Programme Head.
  • Supports with administration and coordination for all projects and special projects in the region.
  • Drafts budget cash flow monthly report to monitor budgets effectively on a monthly basis and reports on budget compliance at monthly Project Meeting for the region.
  • Maintains office equipment by interacting and reporting to the IT department when necessary.
  • Keeps records of all the necessary documentation for the PMU Office to ensure availability of documentation as and when required.
  • Responds to internal and external queries relating to payments and project management queries.
  • Schedules all project meetings in advance for all PMU projects a year ahead.
  • Compiles all meeting agendas for all internal project meetings and office meetings.
  • Prepares and distributes meeting packs at least 3 days prior to each Project meeting.
  • Takes and distributes minutes for all regional PMU related meetings.
  • Compiles and Consolidates Cash Flow projects monthly based on payment requests received

Job Requirements:

  • Company Policies and Procedures; Internal Processes and systems; Basic understanding of relevant legislation: BCEA; PFMA.
  • Skills: Excellent administrative skills and ability to work in a result orientated environment; Computer literacy; Interpersonal skills; Verbal and written communication; Teamwork; Numerical skills; and organizing skills

Qualification & Experience:

  • Grade 12;
  • National Diploma or B Degree in Administration/Business/Accounting or Management.
  • Certificate in Project Management would be an advantageous.
  • A minimum of 3 years general office administration of which 1 year was in project management/ departmental support environment

Job Details:

Company: Passenger Rail Agency of South Africa – PRASA

Vacancy Type:  Full Time

Job Location: East London

Application Deadline: N/A

Apply Here