Post Office Careers in Wilkes-Barre (CCA) – Administrative Assistant

Job Description:

Working from one of our Family Service Centers, the Special Education Administrative Assistant is responsible for completing tasks to fulfill the special education process timelines under Federal and State (IDEA and Chapter 711) Regulations. This includes daily compliance tasks in support of students receiving special education services from the special education department such as responding to state special education process timelines to include: scheduling IEP meetings, coordinating Psychoeducational evaluations, (IEP, evaluations, and Related Services), coordinating Related Services and evaluations, collaborating with special education staff regarding the special education process for students, answering phones and email, filing special education documents, auditing files, and ensuring students’ special education documents are obtained from the prior Learning Education Agency and other duties as assigned by special education administration.

In order to be successful in any role at CCA, employee must carry out all responsibilities in such a way that demonstrates and models the values of CCA, abides by all standards and behaves in a professional and engaged manner at all times.

Job Responsibilities:

The Special Education Administrative Assistant will be responsible for the following tasks:

• Entering special education process timeline data into the online student information system
• Producing reports from edio (our Learning Management System) and special education software to support compliance maintenance
• Creating and maintaining Excel spreadsheets to monitor compliance of special education documents
• Working closely with Special Education teachers, Special Education Administration and other Special Education Administrative Assistants to complete assigned projects
• Scheduling special education evaluation and IEP meetings with Caretakers/Learning Coaches, staff and Related Services’ providers
• Providing invitations to IEP Meetings through Outlook and edio and/or carrier or postal services
• Processing newly enrolled students’ documents; Answering the phones to address CCA families and potential families’ needs
• Maintaining and auditing electronic files for special education documents
• Coordinating and managing Related Service referrals and services
• Reading, forwarding and replying to incoming mail, e-mail, and web mails from CCA families, staff, school psychologists and related services’ providers
• Additional duties as assigned by special education administration

Job Requirements:

• Excellent verbal and written communication skills
• Ability to work collaboratively with students, parents, educators, administrators, employers, and agency representatives
• Strong project management skills and attention to details
• Possess outstanding organizational and communication skills
• Positive attitude
• Ability to listen, communicate, and work well with a diversity of groups and individuals
• Ability to work effectively both with and without supervision
• Highly detail-oriented and analytical
• High School Diploma
• One year of work experience
• Preferred Education and Experience
• Associates or Bachelor’s degree
• Two to five years of work experience (customer service a plus)
• Bi-lingual
• Valid PA Driver’s License
• Appropriate Automobile Insurance Coverage
• Strong technology skills (especially with Microsoft OS and MS Office programs)
• Thoroughness
• Customer focused approach with a high degree of flexibility
• Demonstrated ability to work well in fast paced environment with a team player track record
• Ability to work remotely, if necessary

Job Details:

Company: Commonwealth Charter Academy

Vacancy Type:  Full Time

Job Location: Wilkes-Barre, PA, US

Application Deadline: N/A

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