Chevron Careers in Houston – Administrative Assistant

Job Description:

The primary focus of this position is to provide day-to-day administrative support to the Culture and Social Investment General Manager as well as, administrative support to the other C&SI team members as needed. The Administrative Assistant must be somebody who is self-motivated, learns quickly, anticipates needs, works independently, and has a demonstrated ability to multitask. The successful candidate needs strong interpersonal skills, a keen eye for attention to detail and the ability to work effectively with a diverse workforce.

Job Responsibilities:

• Prepares documents using Microsoft Office applications.
• Manages the leader’s complex calendar. Schedules and coordinates logistics for internal and external meetings. Effectively represents the leader’s office to a broad array of contacts within Chevron and external organizations.
• Create, submit, and manage project requests in SMART by GEP, and pay invoices via Chevron Accounts Payable Portal.
• Independently complete small project requests, including simple data analysis.
• Effectively prioritizes work, meets deadlines while anticipating needs and requirements. Traces critical items and follows up for completion.
• Adapts readily to the needs of diverse workgroups supported.
• Handles all executive assistant and administrative support with a high level of independence, initiative, discretion, accuracy, and attention to detail.
• Coordinates travel logistics and prepare itineraries for the GM. Tracks and gathers related expenses and compiles expense reports.
• Manage onboarding and offboarding process for new team members.

Job Requirements:

• Ability to meet deadlines while producing high quality work; ability to anticipate needs and follow through to completion.
• High School diploma
• Demonstrated capability to maintain complex calendars; prepare manager(s) for meetings and other events including pre-read materials; maintain high level of confidentiality.
• Ability to effectively team with various groups and stakeholders
• Proficient in SMART by GEP
• Effectively communicates and conveys ideas
• Minimum of 3 years in similar positions
• Experience with Power BI
• Five or more years in similar positions.
• Proficient in Microsoft Office applications including Excel, Word, PowerPoint, Teams, One Note and SharePoint

Job Details:

Company: Chevron

Vacancy Type:  Full Time

Job Location: Houston, TX, US

Application Deadline: N/A

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