Warehouse Jobs in Air Canada (Toronto) – Executive Assistant

Website Air Canada

Job Description:

Provide administrative support to the Sr. Vice President, Products, Marketing & eCommerce of Air Canada. The ideal candidate will be a team player with meticulous work standards, basic project management skills, the ability to prioritize and multitask, and has exemplary interpersonal skills. The nature of the work demands complete confidentiality.

Job Responsibilities:

  • Coordinate travel arrangements, including flight, hotel, meals and car rental reservations
  • Other duties as assigned
  • Create/maintain contact lists and spreadsheets
  • Complete expense reports
  • Monitor and provide updates on departmental budget
  • Proactively follow up with team members to ensure that all deliverables are achieved in real time
  • Interface/liaise regularly with other Air Canada Executives, their assistants, their leadership teams and external customers
  • Administer telecommunications for the branch (contact person with the provider and IT, order mobile phones and monitor invoices)
  • Maintain accurate records & filing of records
  • Prepare PowerPoint presentations
  • Conduct daily calendar management (Outlook) and proactively adjust their schedule based on priorities
  • Manage and prioritize tasks and emails
  • Establish and maintain effective relationships with key members of the organization and gain their trust and respect
  • Coordinate and/or prepare reports and other materials for meetings
  • Provide assistance with special projects as required
  • Organize meetings from end to end (planning, agenda, scheduling, and technology)

Job Requirements:

  • Ability to work well and maintain composure under pressure, meet deadlines and work with minimum supervision
  • Expert knowledge of Windows and all Microsoft Office products
  • Strong interpersonal skills: problem solving, customer focused, approachability
  • Flexibility and willingness to work extended hours, on occasion
  • Some limited travel may be required
  • Strong sense of initiative and disposition to innovate to improve processes
  • A very high degree of diplomacy, discretion, professional maturity and judgement
  • Minimum of a high-school diploma or equivalent with 5+ years’ experience in providing administrative support in an upper-management capacity.
  • Excellent communication skills
  • Excellent organizational skills: planning, priority setting and managing through systems
  • Looks beyond the obvious and is able to overcome obstacles and challenges

Job Details:

Company: Air Canada

Vacancy Type: Temporary

Job Location: Toronto, Ontario, CA

Application Deadline: N/A

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