Post Office Jobs in Sydney (Mott MacDonald) – Receptionist

Job Description:

We are seeking to appoint an experienced Receptionist to join the support services team and will play a critical role in making sure our people and our visitors have been greeted in a polite, professional manner, ensuring that the company is represented to the highest standard, and in return we can offer you a career where you are a core member of the team and where we will support you to develop your skills.

Job Responsibilities:

• Ensuring common areas/facilities are maintained to a very high standard always
• Managing booking system for all meeting rooms and facilities
• Managing security arrangements, signing in and out of guests and visitors issuing staff ID/access passes where appropriate
• Ensuring all visitors are aware of local arrangements for health and safety to include emergency evacuation and first aid
• Keeping accurate records of all statutory building documentation in compliance with IMS requirements.
• Facilitating maintenance contractor visits ensuring they are expected, and any works have been previously authorised by the Administration manager
• Managing incoming/transferring calls
• Regularly checking meeting room equipment is set up appropriately and in full working order prior to meetings
• Act as appointed emergency warden and first aider
• Taking personal responsibility for the upkeep of the front desk and reception area maintaining high standards of tidiness and general presentation
• Organising provision of catering and refreshments for meetings
• Monitoring performance of the central cleaning contract ensuring high standards of cleanliness
• Managing general office logistics, post, print sundries and kitchen supplies

Job Requirements:

• Has excellent verbal and written communication skills
• Effective management of outside service provision
• Uses own judgement and initiative when responding to enquiries and requests
• Experience of working within a similar role: receptionist; front of house professional
• Has an understanding and adherence to strict information and security confidentiality
• Ability to multi-task with excellent time management skills
• Excellent IT skills in Microsoft office applications
• Ability to deliver consistent high levels of customer service
• Displays a commitment to excellence and a high level of attention to detail

Job Details:

Company: Mott MacDonald

Vacancy Type: Full Time

Job Location: Sydney, New South Wales, AU

Application Deadline: N/A

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