Job Description: The role operates within a dynamic environment and under the direction of a Project Manager and Project Management Office (PMO) Manager. The post holder will support the delivery team of medium/large scale change projects (typically lasting 6-12 months) and will be responsible for coordination of project deliverables and plans, collating and analysing project information, producing governance documentation and tracking & monitoring project key performance indicators (KPI’s) . They will interact with stakeholders with a variety of functions across the University Job Responsibilities: Develop and maintain effective project management processes to support the work of the initiatives in the Strategic Change Office. Key responsibilities include: Set up and maintain key project documentation including the RAID log, benefits log, resource logs, action and decision log and project plans. Provide general administrative support to the project team, including procurement, requisitions and purchase orders and organising meetings. Post holders are required to familiarise themselves with the University's Equality and Diversity policies and to actively support these; Provide secretariat services for governance forums, organising project meetings, preparing meeting papers and collating minutes. Line manage/supervise project administrator(s), ensuring activities are co-ordinated and providing coaching, development and day to day management support. Establish and deliver a process to collate and consolidate status reporting across the project, in liaison with colleagues. Track project metrics and actions including milestones, resources, and benefits. Manage and deliver specific deliverables within the project, developing plans, reviewing processes, and preparing presentations, data analysis and reports, with the support of Project Managers. To undertake such other duties as may be required commensurate with the level of responsibility of the role. Be aware of and work within the constraints of the University Health and Safety, Data Protection, and Confidentiality policies, bringing to the attention of management any issues arising; Support the delivery of project workshops, assisting colleagues with facilitation and documenting outputs. Develop and maintain a process for project document management. Ensure projects comply with University policy across all project work, developing and promoting clear guidelines and liaising with relevant teams (e.g. Health & Safety, Equality, Diversity& Inclusion and Information Governance Office) to ensure adherence; Monitor compliance to project management standards, processes and artefacts. Job Requirements: Experience of supervising staff or managing the allocation and delivery of tasks within a team. Ability to develop effective working relationships with colleagues and stakeholders; High level organisational skills and a demonstrable ability to effectively organise activities that require the coordination of multiple work streams and events. Highly developed verbal and written communication skills with the ability to present complex information clearly and concisely to executive stakeholders; Experience of undertaking projects in Higher Education or similar complex organisation. Knowledge of governance structures and PPM tools; Experience of using project documentation such as RAID logs, status reports and resource trackers; Interest in continual improvement and exploring new ways of working; Experience of providing secretariat services to governance bodies; Excellent analytical skills and the ability to compile information from different data sources; Strong Microsoft Word, PowerPoint and Excel skills; Job Details: Company: Hays Vacancy Type: Full Time Job Location: Manchester, England, UK Application Deadline: N/A Apply Here jobstrivia.net
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