Post Office Jobs in Manchester (Hays) – Project Coordinator

Job Description:

The role operates within a dynamic environment and under the direction of a Project Manager and Project Management Office (PMO) Manager. The post holder will support the delivery team of medium/large scale change projects (typically lasting 6-12 months) and will be responsible for coordination of project deliverables and plans, collating and analysing project information, producing governance documentation and tracking & monitoring project key performance indicators (KPI’s) . They will interact with stakeholders with a variety of functions across the University

Job Responsibilities:

Develop and maintain effective project management processes to support the work of the initiatives in the Strategic Change Office. Key responsibilities include:

• Set up and maintain key project documentation including the RAID log, benefits log, resource logs, action and decision log and project plans.
• Provide general administrative support to the project team, including procurement, requisitions and purchase orders and organising meetings.
• Post holders are required to familiarise themselves with the University’s Equality and Diversity policies and to actively support these;
• Provide secretariat services for governance forums, organising project meetings, preparing meeting papers and collating minutes.
• Line manage/supervise project administrator(s), ensuring activities are co-ordinated and providing coaching, development and day to day management support.
• Establish and deliver a process to collate and consolidate status reporting across the project, in liaison with colleagues.
• Track project metrics and actions including milestones, resources, and benefits.
• Manage and deliver specific deliverables within the project, developing plans, reviewing processes, and preparing presentations, data analysis and reports, with the support of Project Managers.
• To undertake such other duties as may be required commensurate with the level of responsibility of the role.
• Be aware of and work within the constraints of the University Health and Safety, Data Protection, and Confidentiality policies, bringing to the attention of management any issues arising;
• Support the delivery of project workshops, assisting colleagues with facilitation and documenting outputs.
• Develop and maintain a process for project document management.
• Ensure projects comply with University policy across all project work, developing and promoting clear guidelines and liaising with relevant teams (e.g. Health & Safety, Equality, Diversity& Inclusion and Information Governance Office) to ensure adherence;
• Monitor compliance to project management standards, processes and artefacts.

Job Requirements:

• Experience of supervising staff or managing the allocation and delivery of tasks within a team.
• Ability to develop effective working relationships with colleagues and stakeholders;
• High level organisational skills and a demonstrable ability to effectively organise activities that require the coordination of multiple work streams and events.
• Highly developed verbal and written communication skills with the ability to present complex information clearly and concisely to executive stakeholders;
• Experience of undertaking projects in Higher Education or similar complex organisation.
• Knowledge of governance structures and PPM tools;
• Experience of using project documentation such as RAID logs, status reports and resource trackers;
• Interest in continual improvement and exploring new ways of working;
• Experience of providing secretariat services to governance bodies;
• Excellent analytical skills and the ability to compile information from different data sources;
• Strong Microsoft Word, PowerPoint and Excel skills;

Job Details:

Company: Hays

Vacancy Type:  Full Time

Job Location: Manchester, England, UK

Application Deadline: N/A

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