Monday , December 11 2023

CSIR Vacancies – Group Assistant

Website CSIR

Job Description:

The CSIR has a vacancy for a Group Assistant in the Data Intensive Research Initiative of South Africa (DIRISA) portfolio of the National Integrated Cyberinfrastructure System (NICIS), which is a hosted programme within the Smart Society Division. This position is based in Pretoria.

Job Responsibilities:

  • Coordinate and report on staff daily check in’s, office space availability and planned leave.
  • Printing room coordination: Printing and Binding, meter readings & management of supplies.
  • Building access control and keys.
  • Control and coordinate office inventory budget and procurement processes by restocking supplies (Stationery/ Consumables etc ) and placing purchase orders.
  • Environmental Health and Safety participation, support and administration.
  • Coordinate and update project files and client requestions register.
  • Coordinate vehicles, vehicle bookings and maintenance schedules.
  • Log Calls on behalf of team for maintenance and IT related problems.
  • Assist Project Managers with administration activities.
  • Coordinate national and International travel arrangements (Flights, Accommodation, Car Rentals, Visa Requirements etc) as and when requested. Provide travel itineraries accordingly. Travel return administration, approvals and routing.
  • Accurate typing and editing of documents for general correspondence purposes.
  • Be the primary point of contact for visitors.
  • Control and assistance with audits of secure storage media.
  • Provide support to meetings like making coffee / tea, arrange catering, booking, and preparing of conference rooms.
  • Manage conference room bookings for DIRISA.
  • Maintain up-to-date records of queries and direct accordingly for problem solving.
  • Maintain updated contact list.

Job Requirements:

  • Excellent organising skills.
  • People Skills.
  • Ability to always maintain highest level of confidentiality.
  • High level of professionalism.
  • Advanced internet search engine skills (Google, internet explorer, etc).
  • Ability to work as part of a multi-disciplinary team.
  • A National diploma in business administration or equivalent NQF Level 6 qualification, with at least two years’ experience as a secretary or
  • Personal Assistance to a Manager with a team dynamic;
  • Proficient in the use of Microsoft office Suite and Open Office.
  • Ability to multi-task and work towards multiple deadlines.
  • All international qualifications require an evaluation report / certificate issued by the South African Qualifications Authority (SAQA).

Job Details:

Company: CSIR

Vacancy Type:  Full Time

Job Location: Pretoria

Application Deadline: N/A

Apply Here