Wednesday , November 29 2023

Air Canada Jobs – Executive Assistant

Website Air Canada

Job Description:

Provide administrative support to the Sr. Vice President, Products, Marketing & eCommerce of Air Canada. The ideal candidate will be a team player with meticulous work standards, basic project management skills, the ability to prioritize and multitask, and has exemplary interpersonal skills. The nature of the work demands complete confidentiality.

Job Responsibilities:

  • Coordinate travel arrangements, including flight, hotel, meals and car rental reservations
  • Complete expense reports
  • Monitor and provide updates on departmental budget
  • Coordinate and/or prepare reports and other materials for meetings
  • Create/maintain contact lists and spreadsheets
  • Proactively follow up with team members to ensure that all deliverables are achieved in real time
  • Administer telecommunications for the branch (contact person with the provider and IT, order mobile phones and monitor invoices)
  • Organize meetings from end to end (planning, agenda, scheduling, and technology)
  • Maintain accurate records & filing of records
  • Interface/liaise regularly with other Air Canada Executives, their assistants, their leadership teams and external customers
  • Establish and maintain effective relationships with key members of the organization and gain their trust and respect
  • Manage and prioritize tasks and emails
  • Other duties as assigned
  • Prepare PowerPoint presentations
  • Conduct daily calendar management (Outlook) and proactively adjust their schedule based on priorities
  • Provide assistance with special projects as required

Job Requirements:

  • Ability to work well and maintain composure under pressure, meet deadlines and work with minimum supervision
  • Minimum of a high-school diploma or equivalent with 5+ years’ experience in providing administrative support in an upper-management capacity.
  • A very high degree of diplomacy, discretion, professional maturity and judgement
  • Excellent communication skills
  • Expert knowledge of Windows and all Microsoft Office products
  • Excellent organizational skills: planning, priority setting and managing through systems
  • Looks beyond the obvious and is able to overcome obstacles and challenges
  • Some limited travel may be required
  • Strong sense of initiative and disposition to innovate to improve processes
  • Flexibility and willingness to work extended hours, on occasion
  • Strong interpersonal skills: problem solving, customer focused, approachability

Job Details:

Company: Air Canada

Vacancy Type:  Full Time

Job Location: Toronto, Ontario, CA

Application Deadline: N/A

Apply Here